UNC-CH Conferences Housing Procedures and Regulations

Anyone staying University Housing agrees to comply with the University’s authority, respect the rights of others, and protect private and public property and are expected to be in agreement with the following procedures and safety regulations established for the groups’ protection and convenience. UNC Conference Operations reserves the right to ask violators to leave campus at any time for any reason deemed sufficient by the University.

I. Respect for Persons

a. Guest Relations

Groups must be cognizant of the rights of others and avoid activities that unnecessarily disturb individuals or groups, interfere with the normal activities of the University. This includes, but is not limited to intimidating behavior, physical assault, hazing, and unsuitable or boisterous conduct.

b. Disruptive Behavior

It is important that participants and staff respect the right of others as they study, sleep, listen to music and socialize. Disruptive behavior is prohibited. Please note that UNC student staff resides in our summer buildings while working for Conference Operations and taking summer school classes.

c. Foul Language/Harassment

Foul or offensive language and/or harassment, verbal or otherwise, of any staff or conference/camp guest is not acceptable behavior.

d. Visitation

Participants and their guests are to only utilize the floors, and residence hall areas assigned to their group.

II. Respect for Health, Safety and Welfare

a. Alcohol and Drugs

Staff of a group with participants under the age of 18 are not permitted to possess or consume alcoholic beverages in the residence hall while overseeing youths. The University does not encourage consumption of alcoholic beverages, and adult groups must comply with North Carolina state laws pertaining to alcoholic beverages while residing in the residence halls. Groups 21 or older and their guests 21 or older may possess and consume alcohol in individual residence hall rooms and/or apartment living rooms; but not in common areas such as lounges, hallways, stairwells, balconies, kitchens, etc. Participants found in violation will be asked to leave campus.

b. Smoking

Smoking is not permitted in residence hall rooms or in common areas such as lounges, bathrooms, interior/exterior hallways, stairwells, porches, balconies, or outside connectors. All conference Housing at the University of North Carolina at Chapel Hill is smoke free. The entire campus of the University of North Carolina at Chapel Hill is smoke free.

c. Fire safety and prevention

No open flames (candles, incense, etc.) or any flammable liquid is permitted in the halls.

d. Fire Alarms/Evacuation

In the event of a fire alarm, all conferees must evacuate the building, completely and immediately. Interference with or non-adherence to emergency evacuation procedures is prohibited. Starting a fire; pulling a fire alarm without cause; tampering with smoke detectors or sprinkler systems; falsely reporting a fire emergency; and the unauthorized use or damage done to any emergency or safety equipment, are all prohibited. Any conferee found in violation will be asked to leave the campus.

e. Lost Key/Access Carts

Guests who lose their key and/or Flex Pass should notify staff in their Community Office immediately.

f. Propping doors

For the safety of all of our guests and staff, we ask that you refrain from propping open any doors. Exterior entrances are locked seven days a week, 24 hours. Propping open doors compromise the building and the safety of its guests as well as emit an alarm.

g. Elevators

Report elevator concerns to the Community Office desk so that trained staff can respond to assist with any issues.

h. Fireworks

The possession of fireworks including smoke bombs, and their use on campus, is illegal. Any conferee igniting fireworks in a residence area will be asked to leave the campus immediately.

i. Weapons

The possession of firearms and/or weapons, and their use on campus, is illegal. Because it is a violation of state law to possess or store any weapons on campus, conferees must arrange to keep any weapons off campus.

III. Respect for Property

a. Damages

Any damages to the campus will not be tolerated. Individuals who are known to have incurred a charge will be listed out on the final bill, but will not obtain an individual bill themselves. All charges go to the Group.

b. Sports equipment

All types of cleats and spiked footwear, as well as roller blades and all other sport paraphernalia with wheels must be removed prior to entering the residence halls or other University buildings, as they ruin floors and carpets. Please also note that sporting equipment is not to be left out in common areas.

c. Trash/cleanliness

It is the responsibility of the person assigned to the room to keep the room clean and leave the room in the same state it was first occupied. Trash bags can be obtained from the Community Office desk to assist guest with their trash removal.

d. Bicycles/motorcycles

Bicycles and motorcycles are not permitted in areas of public access, exits, stairwells, hallways, lounges or impairing pedestrian traffic on sidewalks.

e. Animals

Animals, beyond license service animals, are not permitted in any residential facility.

f. Prohibited Activities

The following activities are prohibited for the safety of participants and UNC staff:

i. Playing/tampering with any fire equipment (including, but not limited to fire extinguishers, fire hoses, smoke alarms, and fire alarms) is strictly prohibited. Participants found responsible for misuse of or tampering with any fire safety equipment, including the activation of false alarms, are subject to penalties described by State and Federal law.

ii. Water battles (this includes water balloons, water guns, etc.) and shaving cream fights

iii. Throwing trash or other materials out of windows or off balconies

iv. Graffiti on furniture of walls

v. Unsafe behavior (running, horseplay, throwing items, leaving trash, sporting equipment or other items in the hallways, etc.)

vi. Disruptive behavior (screaming out of windows or down hallways).

IV. Respect for Operations

a. All participants are expected to adhere to University rules and regulations while on campus. Any participant who violates University rules will be required to leave the UNC campus immediately.

b. Failure to abide by the terms of this agreement and all other policies and procedures set forth by the University of North Carolina and Conference Operations may result in removal from the residence hall and/or assigned room(s) and may impact the group’s ability to return in the future.